Computer-Aided Facilities Management (CAFM) systems have become invaluable tools for organisations striving to maintain robust health and safety compliance.
These powerful platforms offer a centralised approach to managing buildings, facilities, assets, and safety-related information, streamlining processes and enhancing overall workplace safety.
Supporting Health and Safety Goals
CAFM systems play a crucial role in helping organisations achieve their health and safety objectives by:
Centralising Documentation
Evidencing your procurement processes and safety practices is half the battle when it comes to health and safety compliance. Facilities Managers (FMs) need to provide proof that your buildings adhere to health and safety standards.
CAFM platforms serve as centralised systems for critical facility-related data, including asset information, maintenance records, and work order requests. By having all this information in a central database, CAFM software makes it easier for facilities managers to evidence health and safety compliance. Ultimately, this ensures that employees across different sites and departments have access to up-to-date information, promoting consistency and compliance.
Elogs CAFM stores all your documentation, tracks actions, and allows you to see comprehensive audit trails so that everyone stays informed. With Elogs CAFM, you have total visibility of your buildings, meaning it’s much easier to ensure compliance.
Risk Management
Managing risk is an integral part of a facility manager’s (FM) role, given that they are responsible for ensuring that facilities comply with health and safety as well as other regulatory legislation.
FMs are dutybound to keep their buildings safe by managing risks such as: fire, electrical, gas, water, air, asbestos, & hazardous waste handling.
Facilities managers can mitigate these risks by maintaining equipment and facilities to required standards, ensuring proper training and qualifications for individuals monitoring and maintaining equipment, and demonstrating compliance through reporting.
CAFM software helps facilitate continuous improvement in health and safety, as it takes a Plan-Do-Check-Act (PDCA) approach. This process helps businesses to constantly plan, check and carry out actions; this is especially helpful with regards to safety in facilities management, as it offers an easy way to manage change and solve problems.
Elogs CAFM is integrated with risk management software, Meridian. If there are any outstanding actions from risk assessments in Meridian, these can be pushed through to Elogs CAFM. With this cutting-edge compliance management solution, you can gain comprehensive insights into your health and safety performance.
Adhering to ISO 45001 Standards
ISO 45001 is an international standard for occupational health and safety, set by the International Standards Organisation (ISO). This health and safety standard was published in March 2018 with the intention of improving levels of safety in the workplace.
Companies can use this standard as a framework to reduce risks to the physical and mental health of their employees. Becoming ISO 45001 certified means that organisations can:
- Attract and retain key stakeholders.
- Boost your occupational health and safety rating.
- Improve overall staff health and safety.
- Build trust with clients and business partners.
Ensuring the health and safety of all your properties is vital for all businesses; not only is ISO 45001 necessary for keeping your tenants safe, but also in demonstrating compliance to investors and stakeholders.
CAFM software is instrumental in helping organisations meet ISO 45001 requirements:
Continuous Improvement
By providing real-time data and analytics, CAFM systems support the continuous improvement principle of ISO 45001. Organisations can track key performance indicators, identify trends, and make data-driven decisions to enhance their health and safety management systems.
Supply chain visibility
CAFM software also enhances supply chain visibility which is crucial in adhering to ISO 45001. With Elogs, you can effortlessly oversee an unlimited number of sites, properties, and assets at a single glance. Not to mention, job tracking allows CAFM users to see what work has been completed and when. Having this overarching view of the supply chain allows businesses to check that all their activities are compliant with the latest health and safety regulations.
How Do These CAFM Features Support Compliance?
PPM Planners
Regular inspections and maintenance activities ensure that buildings meet health and safety regulations, minimising the risk of accidents or hazardous conditions. That’s why PPM planners in CAFM systems are so vital.
Planned Preventive Maintenance (PPM) planners within CAFM systems ensure that critical equipment is regularly inspected and maintained to ensure safety. This proactive approach helps prevent accidents and ensures compliance with safety standards.
Elogs CAFM has a PPM Planner allows users to easily schedule maintenance tasks ahead of time. Our PPM tool can meticulously plan and coordinate regular inspections, repairs, and replacements to prevent costly breakdowns and remain compliant with legal regulations.
The PPM tool can also alert service providers as to whether any specific or statutory documentation needs to be uploaded. Essentially, this means that all health and safety documentation is safely stored in the CAFM.
The Health and Safety at Work Act 1974 imposes a general duty of care on employers to maintain safe working conditions. PPM activities play a crucial role in ensuring compliance with this legislation by regularly inspecting and maintaining building systems, equipment, and infrastructure.
Document Storage and Management
CAFM systems excel in storing and managing crucial documents related to fire safety, health and safety, emergency policies and procedures, and risk assessments. These documents can be easily accessed, updated, and distributed to relevant personnel, ensuring that service providers and stakeholders have access to the latest information.
With Elogs CAFM, you’ll be able to easily access documents and prove to external stakeholders that you have the right assurances in place regarding compliance. The functionality in CAFM allows users to easily filter documents by date and document expiry; this makes it simple to find the health and safety documentation you are looking for at any given time.
Audits
Many CAFM platforms allow users to create and conduct their own audits. This feature enables organisations to tailor their compliance checks to their specific needs and regulatory requirements, ensuring a comprehensive approach to health and safety management.
Elogs CAFM allows clients to create their own audit documentation. For example, they may want to audit the internal condition of a building on a monthly basis. Having this level of flexibility allows clients to easily identify any health and safety gaps across their buildings.
Remedial Works
CAFM systems allow service providers to report any remedial works they have noticed to their client. For example, if a service provider has been checking a boiler on site, they may also identify an issue with the door to the boiler room.
With Elogs CAFM, all these remedial works are logged and tracked, making it easy to spot any potential health and safety hazards.
The Invaluable Role of CAFM in Compliance
CAFM systems are invaluable for maintaining compliance and adhering to health and safety standards for several reasons:
Real-time Monitoring and Alerts
With real-time data, CAFM software can monitor compliance and identify any potential issues across your buildings and assets. By anticipating potential problems before they arise, CAFM systems make it easy to prevent health and safety hazards.
Comprehensive Reporting
CAFM software can generate comprehensive safety reports and host critical facility-related data; this helps to remain compliant with health and safety regulations. The reporting features in CAFM systems save time and reduces the risk of human error.
Streamlined Auditing
With the ability to tailor audits to each client, Elogs CAFM makes it simple to identify health and safety gaps and put appropriate measures in place. Having a record of all building-related documentation is crucial in proving compliance to external health and safety regulators.
By maintaining, managing and inspecting your buildings using Elogs CAFM, you can ensure health and safety compliance across your business. All these CAFM functionalities and features can support health and safety activities in one way or another. That’s why CAFM systems have become essential for organisations seeking to maintain high standards of health and safety compliance.
By centralising information, automating processes, and providing real-time insights, these systems empower facilities managers to create safer workplaces, meet regulatory requirements, adhere to ISO 45001, and continuously improve their health and safety performance.
Looking for a tool to simplify building compliance? Harness the power of Elogs CAFM today!
