For Facilities Managers (FMs), one of the major perks of CAFM software is the amount of time and effort it saves. With so many competing priorities, FMs can struggle to keep operations running smoothly and take care of their own health and wellbeing.
By finding the right CAFM software provider, Facilities Managers can automate routine tasks, thereby reducing their workload and saving time.
CAFM systems have revolutionised the way Facilities Managers operate, significantly improving their work-life balance and overall job satisfaction. By streamlining processes, automating tasks, and providing powerful tools for data analytics and reporting, CAFM empowers FMs to work smarter, not harder.
Automated Workflows: The Key to Efficiency
One of the most useful features of a CAFM system is its ability to automate workflows. This functionality makes it simple for Facilities Managers handle their daily tasks:
CAFM software streamlines workflows by automating routine tasks, providing a centralised platform for work order management, and enabling real-time monitoring of ongoing projects. This empowers Facilities Managers to prioritise and allocate resources effectively, ensuring that critical tasks are addressed promptly. CAFM systems can often trigger automatic notifications and reminders, ensuring that tasks are completed on time and nothing falls through the cracks.
With real-time data, Elogs CAFM can automate manual processes and allow FMs to see what is happening across their buildings at any given time. Essentially, this removes the tedious task of manual tracking, increases efficiency, and drives productivity.
By reducing the time spent on routine administrative tasks, Facilities Managers can focus on more strategic aspects of their role. In the long run, this can lead to increased job satisfaction and reduced stress levels, giving FMs a better overall work/life balance.
Responding to Emergency Callouts: The Service Desk Solution
Unfortunately for Facilities Managers, facilities operate day and night, meaning FMs need to be on call to respond to issues and emergencies at any time.
As you can imagine, this can be draining, tedious, and is not the best use of an FM’s time.
That’s why Elogs CAFM comes fully equipped with a dedicated 24/7 service desk.
Acting as an extension of our clients’ business, our service desk team enables tenants to call up anytime and get their building issues sorted swiftly and easily. For Facilities Managers, this means that they can always deal with their tenants’ problems or requests without any hassle or stress.
The challenges that FMs face are varied and ever-changing. However, by utilising CAFM software, Facilities Managers can take the stress out of 24/7 callouts and spend their time on more important matters in their business.
Intelligent Reporting: Data at Your Fingertips
CAFM systems excel at generating comprehensive reports, providing Facilities Managers with valuable insights:
- Real-time data to show KPIs, allowing for quick decision-making.
- Comprehensive reports can be generated to highlight cost-savings, building performance, compliance status, energy efficiency, and more.
- Automated report generation saves time that would otherwise be spent managing and formatting data manually.
Elogs CAFM provides monthly reports that offer a rolling 12-month trend analysis on reactive and planned attendance and completion. This enables Facilities Managers to visually track performance across their buildings and assets. This functionality is ideal for monitoring improvements and performance trends across the board.
CAFM platforms store all critical facility-related data, including asset information, maintenance records, and work order requests. By consolidating this information in a central database, FMs can see exactly what compliance activities need to be carried out when and where across their buildings.
With easy access to critical information, FMs can make informed decisions more quickly and confidently, reducing work-related stress and improving overall efficiency.
Preventative Maintenance Planning
In CAFM, Planned Preventive Maintenance (PPM) features are a game-changer for Facilities Managers. By staying ahead of potential issues, FMs can reduce emergency callouts and the associated stress.
Manually tracking and scheduling maintenance activities can be a daunting task, prone to errors and oversights. That’s why CAFM software automates preventative maintenance schedules, providing real-time alerts and notifications to ensure that maintenance tasks are performed on time. This makes it easy for FMs to streamline workflows and keep control of planned maintenance activities.
Elogs CAFM offers a PPM tool which makes it easy for FMs to streamline workflows and keep control of planned maintenance activities. This proactive approach minimises the risk of equipment failures, enhances asset longevity, and optimises operational efficiency.
Not to mention, having the PPM planner makes it easy for FMs to stay organised and save time when it comes to maintaining their buildings and assets. This proactive approach not only extends the lifecycle of assets but also allows Facilities Managers to plan their time more effectively, leading to a better work-life balance.
Streamlined Supplier Management
CAFM simplifies the often-complex task of supplier management by storing and managing supplier information. Elogs CAFM offers a comprehensive supplier management system where every interaction is integrated and measured. Our CAFM system allows Facilities Managers to track live supplier performance or view historical data to report on changes over time. With this functionality, you can benchmark service providers against each other to report on SLAs and KPIs.
In our CAFM, we offer Service Provider Feedback Ratings in response to client needs for deeper insights into service provider performance. After thorough research, we rolled out this feature globally to benefit all our users.
This powerful tool provides real-world feedback from facilities managers, combining honest opinions with hard data. It helps you assess everything from job completion rates to on-site interactions, increasing transparency and enabling informed decisions.
Elogs CAFM is also integrated with Prosure360, a supply chain management software, which allows you to set supply chain standards and view a traffic light report of supplier compliance, ensuring suppliers and contractors meet your criteria at a glance.
Our integrated platforms offer real-time data on SSIP qualification, pre-qualified assessments, and financial health to allow for informed supplier decision-making. The combined power of Elogs CAFM and Prosure360 allows Facilities Managers to gather all the information they need regarding suppliers and contractors.
By centralising supplier and contractor information, CAFM systems reduce the administrative burden on FMs, freeing up time for more important tasks and activities.
The Long-Term Benefits
By leveraging CAFM, Facilities Managers can experience significant improvements in their professional and personal lives:
Increased Efficiency: Automation of routine tasks allows FMs to get more done in less time.
Enhanced Productivity: With better analytics and reporting tools, FMs can make more data-driven decisions and achieve better results.
Reduced Stress: Preventative maintenance and automated workflows reduce the frequency of emergencies and last-minute scrambles.
Improved Job Satisfaction: By focusing on strategic tasks rather than administrative burdens, FMs can find more fulfilment in their roles.
Better Work-Life Balance: With more efficient processes in place and a trustworthy CAFM system, FMs can maintain reasonable working hours and reduce overtime.
At the end of the day, CAFM is not just a tool for managing facilities, but a powerful ally in improving the work-life balance of Facilities Managers. By automating routine tasks, providing valuable insights, and enabling proactive management, CAFM allows FMs to work more efficiently and effectively.
Elogs CAFM frees up valuable time for FMs by taking on the responsibilities of job management and service coordination. This allows them to redirect their efforts towards strategic planning, analysing data, and optimising processes; Ultimately, this not only leads to better-managed facilities but also to happier, healthier, and more satisfied professionals who can enjoy a fulfilling career without sacrificing their personal lives.
