Data analytics and reporting is an essential part of modern Facilities Management (FM), revolutionising how organisations manage their properties, assets, and operations.
Computer Aided Facilities Management (CAFM) software plays a crucial role in supporting these efforts, providing Facilities Managers (FMs) with powerful tools to collect, analyse, and report on critical data.
In this article, we’ll uncover why data analytics and reporting is crucial in facilities management and how CAFM systems can help.
Health and Safety
Health and safety is vital for ensuring the well-being of people using your facilities. So, this requires FMs to keep those using their buildings safe. But how does data analytics and reporting contribute to health and safety?
Data analytics is vital for maintaining a safe and healthy environment for building occupants. A CAFM system provides a centralised location for storing and managing asset data, including service provider information, maintenance records, performance metrics, and more. This enables better decision-making and facilitates effective asset management.
By analysing incident reports, near-misses, and safety inspection data, FMs can identify potential hazards and implement preventive measures. 60% of businesses believe that preventative maintenance improves safety. So, by viewing real-time data and implementing planned preventative maintenance, businesses can ensure the health and safety of their buildings.
The PPM (Planned Preventative Maintenance) planner in Elogs CAFM can help you generate comprehensive reports for better decision-making. CAFM software enables real-time tracking, allowing for quick responses to emergencies and the ability to generate comprehensive safety reports.
Compliance
Ensuring compliance with regulations and industry standards is a critical responsibility for Facilities Managers. Data analytics and reporting helps to track and demonstrate compliance across various areas, including:
- Building codes and regulations
- Environmental standards
- Accessibility requirements
- Occupational health and safety regulations
CAFM platforms store all critical facility-related data, including asset information, maintenance records, and work order requests. By consolidating this information in a central database, FMs can see exactly what compliance activities need to be carried out when and where across their buildings.
When seeking investment opportunities, FMs must provide concrete evidence of their building compliance and track record.
A system for data analytics and reporting helps to manage compliance by consolidating the required insurances, certifications and critical documentation in one place.
Elogs CAFM can assist in maintaining compliance with relevant regulations and standards by tracking and reporting on asset-related data.
Our CAFM system is also integrated with risk management software, Meridian. With this cutting-edge compliance management solution, you can gain comprehensive insights into your health and safety performance and reduce the administrative burden of managing compliance.
With this integration, compliance tracking is automated, required reports are generated, and alerts are sent when compliance issues arise, or certifications are due for renewal. This proactive approach helps organisations avoid legal penalties and maintain their reputation.
Investor and Stakeholder Confidence
Investors and stakeholders increasingly demand transparency and evidence of effective facilities management. Data analytics and reporting is important as it showcases performance metrics, cost savings, and operational efficiencies.
CAFM systems can generate customised reports and dashboards that highlight cost-savings, building performance, compliance status, energy efficiency, and more.
These insights help build confidence among investors and stakeholders, demonstrating the value of FM initiatives and justifying future investments.
Businesses must ensure that sensitive data is protected while enabling seamless collaboration and information exchange among stakeholders and investors.
CAFM systems incorporate robust security measures to safeguard and share sensitive information. Elogs CAFM facilitates secure data sharing, enabling FMs to collaborate effectively with internal and external stakeholders.
Building Performance
Facilities Managers need to continually assess and improve building performance to optimise operations and reduce costs. Data analytics enables FMs to monitor energy consumption analysis and optimisation, reduce downtime and extend asset life, and benchmark against industry standards.
In facilities management, accurate property data is crucial for effective decision-making. Elogs CAFM consolidates all property data into one centralised database, ensuring that information is readily accessible, accurate, and consistently updated. Our CAFM system stores all your documentation, tracks actions, and allows you to see comprehensive audit trails.
With full visibility and real-time data of buildings and assets, FMs can make data-driven decisions, in addition to improving building performance.
Service Provider Performance
Evaluating and managing service providers is a crucial aspect of facilities management. Data analytics can help in this regard by providing unique insights to reduce risk and help FMs make an informed decision about which suppliers and contractors to work with.
Elogs CAFM system integrates with Prosure360, a supply chain management software, which provides total supply chain control. This unique platform shows whether your contractors and suppliers meet your specific business requirements.
By setting your standards in Prosure360, you’ll be able to see a traffic light report of your supply chain. This shows you if your contractors and suppliers meet your specific standards. With our integration, the same information is available directly within the Elogs CAFM platform.
Both these platforms share real-time data on Insurance, SSIP qualification, pre-qualified assessments, and financial health. Together, these systems can help you onboard, mobilise and deploy your supply chain.
Prosure360 pushes information through to Elogs CAFM, allowing you to have all your critical documentation and supplier information in one, secure location. Investing in Elogs CAFM and Prosure360 reduces the administrative burden of managing your supply chain and streamlines building maintenance.
With our integrated platforms, Facilities Managers don’t need to worry about the legitimacy of their service providers. This empowers facility managers to make data-driven, informed decisions, selecting reliable partners who align with their organisation’s ethical standards and requirements.
Retaining and Attracting Tenants
Maintaining high tenant satisfaction is crucial for FMs and data analytics can help by:
- Tracking and resolving maintenance requests efficiently
- Monitoring energy efficiency to ensure a sustainable living/working environment
- Identifying patterns in tenant complaints or issues
CAFM software provides tools for efficient communication, data sharing, task management, and performance tracking that can strengthen relationships with tenants.
By providing Facilities Managers with the tools to analyse this data, they can take proactive measures to improve tenant experiences. Elogs CAFM+ Service Desk improves relationships with tenants and occupants as it offers facilities managers a single source of truth.
This provides one secure location for all critical plans, documentation, and task-relevant information. This makes it easier to engage tenants with data and information that’s accurate and up to date. CAFM systems can also be useful in attracting new building tenants and occupants. When seeking new tenants, data analytics can provide compelling evidence of a property’s value and performance. Facility Managers can use CAFM-generated reports to showcase:
- Energy efficiency and sustainability metrics
- Building amenities and features
- Maintenance responsiveness and reliability
- Overall tenant satisfaction rates
This data-driven approach can give properties a competitive edge in attracting high-quality tenants.
How CAFM Software Supports Data Analytics and Reporting
CAFM systems are designed to streamline data collection, analysis, and reporting across all aspects of facilities management. Some of the key features include:
- Centralised data storage and management
- Automated data collection and real-time monitoring
- Customisable dashboards and reporting tools
- Mobile access for on-the-go data entry and reporting
By leveraging these capabilities, FMs can easily generate the insights and reports needed to drive decision-making, demonstrate value, and continuously improve their operations. CAFM software makes it easy to share data and make it accessible to internal and external stakeholders.
Ultimately, data analytics and reporting have become essential tools in modern Facilities Management.
From ensuring health and safety to attracting new tenants, the insights gained from data analysis drive better decision-making and improved performance across all aspects of facilities management.
CAFM software plays a crucial role in this process, providing FMs with the tools they need to collect, analyse, and report on critical data, leading to more efficient, cost-effective, and successful FM practices.
